Free renewal check

Before your AI subscription renews

Your software is renewing. What should you do next?

Check your costs, unused licences and switching effort. Get a clear next step before you renew.

See an example

No account needed. Your figures stay in this browser.

Step 1 of 3Your subscription

Pick it from the list, or choose that it isn't listed.

As shown on your invoice, for example Core or Team.

Choose it yourself. The check does not convert currencies.

Use your invoice total, including paid add-ons. We won't multiply it by your seats. For AI tools, add credit top-ups and usage charges from the same billing period.

From your invoice or the billing page of your account.

How the check works

The check turns your invoice total, credits and usage included, into a 12-month equivalent. A monthly total is multiplied by 12; a yearly total is used as it is and also shown per month. That is a cost comparison, not your payment schedule.

If you compare an option, the difference before switching costs is your 12-month equivalent minus the option's. Switching costs are migration hours times an hourly value, plus implementation, overlap and other one-off costs. The simple payback is the switching costs divided by the monthly difference, and it is only shown when every cost is known and the option costs less.

The next step comes from a fixed order: missing or mismatched price details first, then a deadline that has passed, then the comparison, then unused licences, then an unknown notice deadline. There is no score, and staying is never called the best choice just because no alternative was entered.

A worked example

Fictional figures. “Current tool” and “Alternative” are not real products.

What was entered

Current tool, what you pay
€180/month — equivalent to €2,160/year (billed monthly)
Alternative, written quote
€120/month — equivalent to €1,440/year (billed monthly)
Tax and scope
Both amounts exclude tax; same users and usage confirmed
Migration
8 hours × €50 an hour (an estimate)
Implementation, overlap, other
€0, €180, €0

What the check shows

Current cost, 12-month equivalent
€2,160/year — equivalent to €180/month
Option cost, 12-month equivalent
€1,440/year — equivalent to €120/month
Difference before switching costs
€720/year (€60/month)
Estimated switching costs
€580
Difference in the first 12 months after switching
€140
Simple payback in months
about 9.7 months

Investigate this option before switching. The alternative costs €60 less per month. With your estimated switching costs of €580, the simple payback is about 9.7 months. Confirm feature fit and contract obligations before deciding.

Also: Find your notice deadline.

Without the €180 overlap, the switching costs are €400 and the payback is about 6.7 months. Comparing subscription prices alone can make switching look better than it is.

What to check before an AI subscription renews

Credits and usage

AI tools can bill credits or usage on top of the plan. Add the usage charges from your last invoices to the total you enter, and ask what happens when the included credits run out: a pause, an automatic top-up or a higher tier.

Project and code export

Check what you can take with you: code, project files, prompts, data and deployment settings. An export of your code is not a complete migration. Hosting, databases, secrets, integrations and the tool's own AI features may not come along, so estimate the hours to rebuild them.

Paid AI add-ons

AI features can be sold as add-ons, sometimes per user. Look for them on your invoice and ask who still uses them before the renewal adds another year.

Seats and roles

Compare the licences on your invoice with the people who used the tool last month. Ask about the minimum number of licences and from which date a reduction applies.

Products with extra questions

Choose one of these in step 1 to see its questions next to your figures. You always enter your own amounts; a list price appears only as a labelled reference line.

Replit

Check this first:

  • Usage charges: What did usage charges such as credits, overages or per-use fees add to your last invoices?
  • Which plan and credit tier are you billed for at renewal?

Read the Replit review (opens in a new tab)

What this check does not do

  • It does not convert currencies. Enter both amounts in the same currency.
  • It does not give tax advice. Compare amounts that both include tax or both exclude it.
  • It does not multiply a list price by seats. Minimums, included seats, tiers and add-ons change the bill.
  • It does not work out a notice deadline from a notice period. Use the date your contract states, or ask your supplier.
  • It does not rank or recommend products. A list price appears only as a reference line while it is at most 30 days old.
  • The payback is a simple estimate, not a cash-flow forecast.

Questions about the check

Why does the check ask for my invoice total?

A price per seat may not be the whole bill. Minimum quantities, included seats, tiers, credits and paid add-ons can change the total. Your invoice already includes them, so the check uses it and never multiplies it by your seats.

What happens when I don't know a cost?

Leave it on Unknown. The check then shows the difference before switching costs and leaves the payback open. Unknown is never counted as zero.

Does the reminder contain my figures?

No. The calendar file holds one all-day event on the date you choose, with a title you confirm. It imports as a standard .ics event; whether you get an alert depends on your calendar app.

Is anything sent to my supplier?

No. The check copies the questions to your clipboard. You send them from your own email.

Where do the product questions come from?

From our published reviews. A quoted detail shows the date the review gives for it, or says that no date is stated. Prices from the reviews are not quoted: a list price appears only as a reference line while it is at most 30 days old, and after that the check works with your own figures only.

Compare software quotes

Vendors quote per seat or per team, per month or per year, with different contract lengths. Put two or three quotes side by side. Nothing you type leaves your browser: there is no form submission and nothing is stored.
Quote AQuote BQuote C
Vendor or plan
Price
The price is
Per
Seats you need
Contract length
Price rise after year 1% a year, if stated
Cost per seat per year
Total over the contract
Average per seat per year over the contract
“Cost per seat per year” is the first year. The total adds the stated rise once a year after the first twelve months. Contracts of different lengths are compared fairly on the last line. Lower is better, but check what each plan includes and what it renews at.

Before you sign: what our notes flag, by category

Each point appears only because it came up in at least 2 of the tools we reviewed in that category, with the evidence on the linked review. Open your category.
IT and productivity (86 tools)

Check before you sign: IT and productivity

  1. Ask whether the price you were quoted assumes a year paid upfront, and what the same plan costs month to month. In our notes for 16 of the 86 IT and productivity tools we reviewed, for example EasyDMARC and Keeper Security.
  2. Count every seat you would pay for, including occasional users, and ask how seats are added and removed during the contract. In our notes for 28 of the 86 IT and productivity tools we reviewed, for example Consensus and Keeper Security.
  3. Ask what is metered (contacts, credits, minutes, orders), how much is included, and what the next unit costs once you pass it. In our notes for 27 of the 86 IT and productivity tools we reviewed, for example iubenda and Kinsta.
  4. List the features you need and check which plan, or which paid add-on, includes each one. In our notes for 25 of the 86 IT and productivity tools we reviewed, for example Bitdefender and EasyDMARC.
  5. Ask whether there is a minimum number of seats or licences. In our notes for 8 of the 86 IT and productivity tools we reviewed, for example NordVPN and Signeasy.
  6. Note the renewal date and the cancellation notice period before you sign. In our notes for 8 of the 86 IT and productivity tools we reviewed, for example Bitdefender and iubenda.

Warning signs: IT and productivity

  • A first-term price that renews higher. Ask for the renewal price in writing. In our notes for 8 of the 86 IT and productivity tools we reviewed, for example NordVPN and AccuWeb Hosting.
  • No public price. Get the quote, the contract length and the renewal terms in writing. In our notes for 4 of the 86 IT and productivity tools we reviewed, for example Airia and Expertise AI.
  • A discount tied to a deadline or to the first months only. Work out the price after it ends. In our notes for 9 of the 86 IT and productivity tools we reviewed, for example NordVPN and 1Password.
Finance, accounting and HR (66 tools)

Check before you sign: finance, accounting and HR

  1. Ask whether the price you were quoted assumes a year paid upfront, and what the same plan costs month to month. In our notes for 13 of the 66 finance, accounting and HR tools we reviewed, for example Aplos and Compliancely.
  2. Count every seat you would pay for, including occasional users, and ask how seats are added and removed during the contract. In our notes for 28 of the 66 finance, accounting and HR tools we reviewed, for example Insightful and Papaya Global.
  3. Ask what is metered (contacts, credits, minutes, orders), how much is included, and what the next unit costs once you pass it. In our notes for 16 of the 66 finance, accounting and HR tools we reviewed, for example Flippa and Payoneer.
  4. List the features you need and check which plan, or which paid add-on, includes each one. In our notes for 21 of the 66 finance, accounting and HR tools we reviewed, for example Insightful and Xero.
  5. Ask whether there is a minimum number of seats or licences. In our notes for 4 of the 66 finance, accounting and HR tools we reviewed, for example Insightful and Employment Hero.
  6. Note the renewal date and the cancellation notice period before you sign. In our notes for 4 of the 66 finance, accounting and HR tools we reviewed, for example Xero and EasyBrise.

Warning signs: finance, accounting and HR

  • A first-term price that renews higher. Ask for the renewal price in writing. In our notes for 4 of the 66 finance, accounting and HR tools we reviewed, for example Finmo and FreshBooks.
  • No public price. Get the quote, the contract length and the renewal terms in writing. In our notes for 2 of the 66 finance, accounting and HR tools we reviewed, for example ADP and Datarails.
  • A discount tied to a deadline or to the first months only. Work out the price after it ends. In our notes for 7 of the 66 finance, accounting and HR tools we reviewed, for example Xero and Aplos.
Operations and workflow (95 tools)

Check before you sign: operations and workflow

  1. Ask whether the price you were quoted assumes a year paid upfront, and what the same plan costs month to month. In our notes for 21 of the 95 operations and workflow tools we reviewed, for example Alohi and BuddyPunch.
  2. Count every seat you would pay for, including occasional users, and ask how seats are added and removed during the contract. In our notes for 28 of the 95 operations and workflow tools we reviewed, for example Alohi and BuddyPunch.
  3. Ask what is metered (contacts, credits, minutes, orders), how much is included, and what the next unit costs once you pass it. In our notes for 34 of the 95 operations and workflow tools we reviewed, for example Alohi and Breezy HR.
  4. List the features you need and check which plan, or which paid add-on, includes each one. In our notes for 31 of the 95 operations and workflow tools we reviewed, for example Alohi and Alvys.
  5. Ask whether there is a minimum number of seats or licences. In our notes for 4 of the 95 operations and workflow tools we reviewed, for example MRPeasy and Wrike.
  6. Note the renewal date and the cancellation notice period before you sign. In our notes for 7 of the 95 operations and workflow tools we reviewed, for example Alohi and BuddyPunch.

Warning signs: operations and workflow

  • No public price. Get the quote, the contract length and the renewal terms in writing. In our notes for 12 of the 95 operations and workflow tools we reviewed, for example Alvys and Evolve.
  • A discount tied to a deadline or to the first months only. Work out the price after it ends. In our notes for 6 of the 95 operations and workflow tools we reviewed, for example Boulevard and Ownr.
Marketing, SEO and CRM (93 tools)

Check before you sign: marketing, SEO and CRM

  1. Ask whether the price you were quoted assumes a year paid upfront, and what the same plan costs month to month. In our notes for 24 of the 93 marketing, SEO and CRM tools we reviewed, for example ReachStream and Surfer (SurferSEO).
  2. Count every seat you would pay for, including occasional users, and ask how seats are added and removed during the contract. In our notes for 15 of the 93 marketing, SEO and CRM tools we reviewed, for example Buzz.ai and Claap.
  3. Ask what is metered (contacts, credits, minutes, orders), how much is included, and what the next unit costs once you pass it. In our notes for 51 of the 93 marketing, SEO and CRM tools we reviewed, for example Algomo and Bread & Butter.
  4. List the features you need and check which plan, or which paid add-on, includes each one. In our notes for 22 of the 93 marketing, SEO and CRM tools we reviewed, for example Alli AI and Bread & Butter.
  5. Ask whether there is a minimum number of seats or licences. In our notes for 3 of the 93 marketing, SEO and CRM tools we reviewed, for example Buzz.ai and Oneflow.
  6. Note the renewal date and the cancellation notice period before you sign. In our notes for 10 of the 93 marketing, SEO and CRM tools we reviewed, for example Surfer (SurferSEO) and Gushwork.

Warning signs: marketing, SEO and CRM

  • A first-term price that renews higher. Ask for the renewal price in writing. In our notes for 2 of the 93 marketing, SEO and CRM tools we reviewed, for example HubSpot and OptinMonster.
  • No public price. Get the quote, the contract length and the renewal terms in writing. In our notes for 2 of the 93 marketing, SEO and CRM tools we reviewed, for example Mktg.ai and Cognism.
  • A discount tied to a deadline or to the first months only. Work out the price after it ends. In our notes for 9 of the 93 marketing, SEO and CRM tools we reviewed, for example StoreSEO and All in One SEO.
Growth and e-commerce (206 tools)

Check before you sign: growth and e-commerce

  1. Ask whether the price you were quoted assumes a year paid upfront, and what the same plan costs month to month. In our notes for 42 of the 206 growth and e-commerce tools we reviewed, for example Alidrop and AWeber.
  2. Count every seat you would pay for, including occasional users, and ask how seats are added and removed during the contract. In our notes for 17 of the 206 growth and e-commerce tools we reviewed, for example Apollo and Brevo.
  3. Ask what is metered (contacts, credits, minutes, orders), how much is included, and what the next unit costs once you pass it. In our notes for 93 of the 206 growth and e-commerce tools we reviewed, for example Adwisely and AfterSell.
  4. List the features you need and check which plan, or which paid add-on, includes each one. In our notes for 52 of the 206 growth and e-commerce tools we reviewed, for example Blocky and Brevo.
  5. Ask whether there is a minimum number of seats or licences. In our notes for 2 of the 206 growth and e-commerce tools we reviewed, for example Apollo and Salesflare.
  6. Note the renewal date and the cancellation notice period before you sign. In our notes for 13 of the 206 growth and e-commerce tools we reviewed, for example Seamless.ai and Teikametrics.

Warning signs: growth and e-commerce

  • A first-term price that renews higher. Ask for the renewal price in writing. In our notes for 4 of the 206 growth and e-commerce tools we reviewed, for example Kit and Landingi.
  • No public price. Get the quote, the contract length and the renewal terms in writing. In our notes for 10 of the 206 growth and e-commerce tools we reviewed, for example Seamless.ai and Superfiliate.
  • A discount tied to a deadline or to the first months only. Work out the price after it ends. In our notes for 6 of the 206 growth and e-commerce tools we reviewed, for example Brandye and Gelato.
Customer support and business phone (53 tools)

Check before you sign: customer support and business phone

  1. Ask whether the price you were quoted assumes a year paid upfront, and what the same plan costs month to month. In our notes for 12 of the 53 customer support and business phone tools we reviewed, for example Aircall and Calilio.
  2. Count every seat you would pay for, including occasional users, and ask how seats are added and removed during the contract. In our notes for 25 of the 53 customer support and business phone tools we reviewed, for example Aircall and bOnline.
  3. Ask what is metered (contacts, credits, minutes, orders), how much is included, and what the next unit costs once you pass it. In our notes for 36 of the 53 customer support and business phone tools we reviewed, for example Answering Service Care and AskNest.
  4. List the features you need and check which plan, or which paid add-on, includes each one. In our notes for 24 of the 53 customer support and business phone tools we reviewed, for example Aircall and bOnline.
  5. Ask whether there is a minimum number of seats or licences. In our notes for 5 of the 53 customer support and business phone tools we reviewed, for example Aircall and CallHippo.
  6. Note the renewal date and the cancellation notice period before you sign. In our notes for 2 of the 53 customer support and business phone tools we reviewed, for example Jotform AI Agents and Vida AI.

Warning signs: customer support and business phone

  • No public price. Get the quote, the contract length and the renewal terms in writing. In our notes for 3 of the 53 customer support and business phone tools we reviewed, for example Kixie and Pylon.
Design, developer and website (60 tools)

Check before you sign: design, developer and website

  1. Ask whether the price you were quoted assumes a year paid upfront, and what the same plan costs month to month. In our notes for 12 of the 60 design, developer and website tools we reviewed, for example AhaSlides and AI for Database.
  2. Count every seat you would pay for, including occasional users, and ask how seats are added and removed during the contract. In our notes for 6 of the 60 design, developer and website tools we reviewed, for example AI for Database and Gixo.
  3. Ask what is metered (contacts, credits, minutes, orders), how much is included, and what the next unit costs once you pass it. In our notes for 33 of the 60 design, developer and website tools we reviewed, for example AI for Database and Airwallex.
  4. List the features you need and check which plan, or which paid add-on, includes each one. In our notes for 11 of the 60 design, developer and website tools we reviewed, for example Amplitude and B12.
  5. Ask whether there is a minimum number of seats or licences. In our notes for 2 of the 60 design, developer and website tools we reviewed, for example Gixo and monday.com.
  6. Note the renewal date and the cancellation notice period before you sign. In our notes for 6 of the 60 design, developer and website tools we reviewed, for example Brizy and Design.com.

Warning signs: design, developer and website

  • A discount tied to a deadline or to the first months only. Work out the price after it ends. In our notes for 8 of the 60 design, developer and website tools we reviewed, for example B12 and BrowserAct.