The Quote-Only Club
18 of the tools we researched hide their pricing behind a sales call. Here's who, why quote-only pricing exists, and how to handle it so you don't overpay.
How to handle quote-only pricing
- Ask for the floor first. "What's the entry price for a team our size?" — before any demo.
- Get it in writing, with the renewal rate. Quote-only often hides a steep year-two increase.
- Name the alternatives. Mentioning a public-priced competitor is the fastest way to a real number.
- Watch the annual lock. The quote usually assumes an annual (or multi-year) commitment.
- Right-size the seats. Quote-only vendors price on your headcount — don't buy seats you won't use.
The 18 tools that keep their pricing behind a quote
Dryground AI
Custom, quote-based — this is a services engagement, not a self-serve subscription.
ElevateForward
Pricing isn't publicly listed — it's scoped through a conversation rather than a sign-up page, so you'll need to talk to them to know what it costs.
HiBob
Quote-only, per-employee-per-month with modules — there's no public price list; third-party estimates cluster in the mid-teens per employee/month plus a one-off implementation fee…
Increff
Custom, quote-based (2026), with a free WMS trial in select regions.
PDWare
Quote-based enterprise pricing (2026) — no public tiers, no self-serve trial; the entry point is a guided demo.
Process Street
Pricing is opaque and jumps steeply from Startup to Pro, with seat minimums that push the real cost above the headline per-member rate — you'll need a sales call to price it.
Seamless.ai
Free plan with 50 credits; paid is sales-led/quote-based — third-party guides report an entry around ~$147/mo for ~250 credits, ranging up to $150–500/user/mo (2026).
Sentaro
Not publicly listed (2026) — connects to Google Workspace/Microsoft 365 without MX changes; pricing runs quote-based.
SurveySparrow
The conversational-survey UX is the draw, but response limits on lower tiers and the 'contact sales' wall on advanced features (API, higher volume) make budgeting fiddly — and the…
TaxCycle
Quote-based, not listed publicly (2026); all prices in CAD before tax.
Trainual
Not publicly listed / quote-based; third-party sources put Core around $249/mo for up to 10 seats (billed annually, extra seats ~$3-5 each), higher tiers ~$319-399/mo, with a one-…
Typewise
From about €12/user/mo for team plans; enterprise deployments are usage/outcome-based and quote-driven, with a free proof-of-value program (2026).
VEA
Not publicly listed (2026) — VEA doesn't publish plan pricing; their partner materials mention a free trial.
More honest breakdowns
The Free Tier Index — every tool with a genuinely free planThe Per-Seat Tax — what team software really costs as you growThe Honest Software Atlas — all 238 tools, every cost-trap flag with its evidence
Every claim on this page is pulled from our hand-researched review of each tool, with the evidence sentence shown. Some links are affiliate links: we may earn a commission if you sign up, at no extra cost to you, and it never changes our take. How we review →