Meeting Cost Calculator

That 'quick sync' isn't free. Enter the attendees, their average hourly cost and the duration to see what a meeting actually costs the business — and what the weekly version adds up to over a year.

Need more than the free basics? If a meeting must happen, at least capture it. An AI notetaker like Fireflies records, transcribes and summarises calls so fewer people need to attend live.

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Make the number count

Seeing a meeting's price tag is a fast filter: would you spend that cash on the outcome? If yes, run it well — agenda, the fewest necessary people, a clear decision. If not, make it an email or a recorded update. The biggest savings come from recurring meetings: a 6-person weekly hour can cost five figures a year. An AI notetaker lets people catch up async instead of all attending live.

Frequently asked questions

How is meeting cost calculated?

Attendees × average hourly cost × duration in hours. It's a rough proxy for the salaried time a meeting consumes.

How do I reduce meeting costs?

Invite fewer people, shorten or cancel recurring meetings, and replace status updates with async notes. An AI notetaker like Fireflies lets people catch up without attending.

What hourly cost should I use?

A blended average of attendees' salaries (including overhead) per hour. Even a rough figure makes the trade-off visible.

This tool is free and runs entirely in your browser. The link above is an affiliate link: we may earn a commission if you sign up, at no extra cost to you, and it never changes our honest take.