Add the tools you pay for today. We'll show where you're doubling up, what you could consolidate, and roughly what it's costing you — in seconds, no signup.
Start typing — pick from the list or add your own. Include everything: CRMs, email, storage, phones, accounting.
Our picks for the categories you're active in — fewer tools, less overlap.
Savings are a rough estimate based on the average cost you entered (€/tool) and the number of overlapping tools we found — not on real vendor pricing. Always check current pricing on each tool's site. We may earn a commission on the tools we recommend, at no extra cost to you.
Nobody buys two tools that do the same job. It happens the other way round: a tool arrives for one narrow reason, grows features for two years, and quietly becomes capable of something you already pay another vendor for. By the time the overlap exists, both tools have users, both have data in them, and neither shows up as waste on an invoice. That is why overlap survives audits that catch obvious duplicates — and why it is worth looking for deliberately rather than waiting for it to become obvious.
Across the 420 tools in our catalogue, the categories are far from evenly sized: growth and revenue tooling is the largest group by some distance, followed by operations and workflow, then IT and productivity. That distribution is also the overlap map. The more crowded a category, the more likely two of your tools were built from different starting points toward the same middle — an email platform that grew a CRM, a CRM that grew email, and a marketing automation tool that now does both. Communication, analytics and project management follow the same pattern for the same reason.
Vendors selling consolidation are not wrong. Rippling’s entire pitch is that HR, IT and finance on one employee record lets a single hire trigger payroll, ship a provisioned laptop and grant app access at once — automation that no combination of separate tools does as cleanly. That is a real advantage, and it only appears once you actually consolidate. The catch is the mirror image: run one module of a platform priced for several and you pay platform rates for a point tool. Suites reward commitment and punish hedging.
The opposite case is just as real. SupaEasy builds Shopify checkout and discount logic without code, which is genuinely useful if you are migrating off deprecated Shopify Scripts — but if all you need is a volume discount, a dedicated discount app does that job for a fraction of the $99 a month the AI builder costs. Consolidating into a broader tool you use ten per cent of is not a saving. Ask what share of the bigger tool you would actually use before you move.
Some duplication is insurance rather than waste. Two channels for customer contact, a backup for something that goes down, or a tool one team knows well and another does not — those are decisions, not accidents. The test is whether anyone can say why the duplication exists. If the answer takes one sentence, keep it. If nobody knows, you have found something.
The saving is the licence fee. The cost is everything else: exporting data that may not export cleanly, rebuilding integrations and automations, retraining people who were fluent and now are not, and a period where both tools run in parallel because you cannot cut over on a Friday. None of that appears in the comparison, and all of it is real. A tool that costs $40 a month is rarely worth a fortnight of someone’s attention to remove.
When two tools overlap, the winner is usually not the better product. It is the one with the deeper integrations, the one holding data you would struggle to move, or the one the people doing the work prefer. Price is the tiebreaker, not the opening question — and when you do get to price, check what you are really paying rather than the list rate, because headline prices are usually annual and seat counts drift upward on their own.
It works from the tools you enter and what our reviews know about them, so it sees category overlap and can suggest where consolidation is plausible. It cannot see how you use them: whether the CRM is running your whole pipeline or holding forty stale contacts, whether an integration would survive the move, or which team would revolt. Treat the output as a shortlist of questions to ask internally, not a decision. If you want the fuller picture with your actual spend attached, the Stack X-Ray takes the same list and adds the numbers.
No. The list you build and any figures you add stay in the page. We do not receive them, store them or need them — the analysis runs where you are.
Because the honest answer depends on things the tool cannot know, and a confident recommendation built on missing information is worse than a careful one. Overlap is a fact we can detect; whether it should be resolved, and in which direction, is a judgement about your team.
No. Fewer tools means fewer invoices, fewer logins and less integration maintenance, which is genuinely valuable. It also means more compromise, because the consolidated tool will be worse at something than the specialist you removed. The goal is a stack you can explain, not the shortest possible list.
Some links are affiliate links, and the suggestions are the same either way. Consolidating usually means cancelling something rather than buying something, so the incentive here points away from revenue — which is exactly why the tool gives the answer it gives. How we review →
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